When preparing projects, carrying out projects, setting up requirement specifications, identifying stakeholders, etc., using workshops is beneficial.


By using a trained facilitator, you and the project manager together ensure that the workshop runs smoothly, that all of the participants are involved, that energy and engagement are created, and at the same time the project is specified and clarified.

Typical elements in a workshop

  • Large posters with project information.
  • Large posters and Post-it sticky notes for brainstorming.
  • Whiteboards for large mind maps with: Why, What, How, Who.
  • Two projectors, one for the presentations, the other for meeting minutes, etc.
  • A trained facilitator.

Examples of workshops

  • Faroese Electrical Utility:
    • Overview mind map: Why, What, How, Who. Brainstorming.
    • Three-dimensional stakeholder analysis.
  • Gamesa:
    • Work Breakdown System (WBS) identification and setting up
    • Estimation workshop using Successive Principle
  • Henning Larsen architecture practice:
    • Training in stakeholder analyses.
  • Siemens Gamesa Renewable Enegy:
    • Work Breakdown System (WBS) identification of project deliverables.
    • Estimation workshop using The Successive Principle.
    • Effective visual planning workshop.
  • Vestas:
    • Estimation workshop using The Successive Principle.
    • Stakeholder manager seminar.
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Visuel Planning Workshop

Shown here is an example of a hardware and software group, who work together to create a visual schedule. Prior to this, the group estimated the deliverables in the project. The tasks that will result in deliverables are then placed on the poster.

By discussing the content and dependencies, a shared understanding of the project is achieved, and the participants can then position their tasks on the poster and thus create an efficient schedule.

Later the team used SCRUM (Agile project approach) to plan and execute sprints of 3-4 weeks based on the results of estimation of the overall work packages from the successive estimations.

This is much more efficient compared to only the project manager making the plan and who uses for example, MS Project.

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Example of a Mind Map

Shown here is an example of a mind map, which illustrates the thinking about an internal training setup. Mind maps encourages the participants to think holistically rather than in the following sequential steps: 1) Introduction, 2) Objective, 3) Solutions, 4) Processes, etc.

It shows that the brain does not think sequentially but more contextually, and leaps from one area to another area.

By allowing the participants to stand up, it results in much more input for the subject, since the body unconsciously perceives sitting down as a position for relaxing/falling asleep!

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